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Information for Presenters

1. Most oral presentations will be scheduled for 20 minutes, which should include 5 minutes for questions. To give fair time to all speakers within the tight constraints of each session, you should expect the program and session chairpersons to be highly diligent in enforcing the 20 minute limit. Enforcement may include power being cut off to the microphone and projectors. If space permits, we will provide a rehearsal room for those who wish to practice giving their talks (see the published program for location).


2. PowerPoint presentations should be copied to USB memory and provided to the organizers on the day before your scheduled session, for example, during lunch break or immediately after the last session of the day. 


3. The title of the file should be in the format: time of talk in New Mexico time followed by the day and last name  (e.g., 1400 hrs Saturday Darwin). 


4. You can learn the time of your talk by examining the detailed schedule posted on the BPV3 website. 


5. When giving your talk to the organizers, be prepared to quickly view your file on the computer used for projection to ensure that fonts and format are consistent with the available software versions.



Poster Presentations


1. Posters go up on August 11 and will be removed Sunday evening following the conference events.


2. Two formal poster sessions will be held (Saturday and Sunday) in the Chiricahua Desert Museum. The author(s) must be present at the poster during the formal poster session.


3. Posters will be displayed on boards that are 8 feet L x 4 feet H. Your poster cannot be larger than 4 ft x 4 ft so we can can put two (2) posters on a single board and assure sufficient space for all authors. We will provide tacks and tape. The lettering and graphics on posters should be large enough for viewers to read and interpret from a distance of at least five feet. 


4. We encourage that you make miniature versions of your poster to hand out to folks (8.5 x 11 inch paper; black-and-white versions are less costly to mass produce). We also encourage authors to make reprints available if the research has been published recently.


5. We suggest using the following sections as you prepare your poster: title + author(s) + institution(s), introduction, materials & methods, results, conclusions, literature cited, acknowledgments (avoid use of abstract and discussion). Also, consider liberal use of bullets to better communicate the main points.




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